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All Care Veterinary Hospital 0646 637 333
Anicare Vets, Glasnevin Veterinary Hospital 01 837 5543
Anicare Vets, Blanchardstown Veterinary Hospital 01 6409010
Anicare Vets, Clontarf Veterinary Hospital 01 8330744
Anicare Vets, Santry Veterinary Surgery 01 852 78 13
Animal Care Hospital 021 489 3033
Ark Vets Galway, Knocknacarra 091 510131
Ark Vets Galway, St. Mary's Road 091 584185
Raheny Veterinary Hospital 01 847 8044
Sunbeam Veterinary Hospital, Blackpool 021 4391600
Sunbeam Veterinary Hospital, Kinsale Road 021 4311600
Sunbeam Veterinary Hospital, Passage West 012 4859594
Sunbeam Veterinary Hospital, Cobh 021 4813551
Sunbeam, Value Vets 021 4555222
Arena Veterinary Hospital 053 – 9142891
Beaufield Veterinary Centre 01-6270402
Westside Veterinary Clinic 021 4343503
Allpets Veterinary Hospital, Drogheda 041-981 0000
Oaklawns Veterinary Surgery 059 9143 301

Practice Support Administrator

Main Purpose of Job

Provide administrative support to practices across Ireland as they join our group and supporting Clinical Directors & Practice Managers in the operational management of their business.

The Practice Support Administrator will be the day-to-day point of contact for clinics and the central support office for administrative and system support. As part of this role, they will promote the vision and values of IVC Evidensia throughout the group.

Key Tasks/Scope of Job

  • Support Clinical Directors and Practice Managers on various systems in use in practice (Practice Management System, HR & Payroll System, Expense processing system and invoicing system). Prior experience using such systems is not essential as full training will be provided.
  • Support in arranging and delivering new Clinical Director, Practice Manager and Surgery Inductions 
  • Support in marketing support for practices and the IVC Evidensia Ireland brand on social media.
  • Booking events and meeting rooms as needed
  • Organisation of marketing materials for events
  • Other administrative tasks as necessary

Skills and experience specification

  • Knowledge of the veterinary industry a distinct advantage, this role would suit an experienced veterinary receptionist however veterinary experience is not essential.
  • A strong aptitude for Office 365 products (Word, Excel, Powerpoint etc)
  • Comfortable using a range of online/cloud systems. Systems in use are (Ebis, Merlin, Concur, Dayforce. Prior experience of these are not essential)
  • An interest in marketing, particularly social media
  • Previous experience in a generalist administrative/reception role, preferably in a multi-site business covering most of the tasks listed above.
  • Willingness, experience and confidence to take ownership of tasks
  • Demonstrates an attention to detail.
  • Self-confident and proactive.

Pay & Benefits

  • Negotiable salary depending on experience
  • This role is full time permanent role, based from home with hybrid working a possibility in the future.
  • Travel will be required to practices across Ireland, in a Covid safe environment.
  • 25 days holiday plus bank holidays with service based holiday entitlement increases
  • Birthday leave
  • Discounted veterinary fees
  • My Benefits- various discounts including retail, Cycle to Work scheme & gym memberships
  • CPD/training support
  • Company sick pay

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

If this position is of interest to you then please get in touch.

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Practice Support Administrator
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