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Welcome to Independent Vetcare Ireland Limited (“IVC Evidensia”, we”, “us” or “our”).
What is included in this policy?
1. Important information and who we are
2. The personal data we collect and how we use it
3. Who we share your personal data with
4. International transfers
5. Keeping your personal data secure
6. Data retention
7. Being in control of your own information
For the purpose of the UK General Data Protection Regulation, Independent Vetcare Ireland Limited, of 2 Shelbourne Buildings, Crampton Avenue, Shelbourne Road, Ballsbridge, Dublin 4, Ireland., is the data controller who is responsible for your personal data.
We are registered with the Information Commissioner’s Office in the UK with reference number Z3212973.
If you have any questions about this policy, including any requests to exercise your legal rights, please contact us using one of the following methods:
This website may include links to third-party websites, plug-ins and applications.
In some instances, we may be “joint controllers” with this third party. This means that we might be jointly responsible with that third party for determining the collection and/or use of your personal information with this organisation.
Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
If you have applied for a position or otherwise interacted with our website, we will use your personal data in several different ways where at least one of the following legal bases applies:
We have set out below the types of personal data we collect, how we use it and the legal basis we are relying upon for doing so.
To process your application (Contract, Legitimate Interest)
To decide whether to offer you the role and on what terms (Contract, Legitimate Interest)
To keep in touch with you (Contract)
To send you information about us and our current vacancies (Consent)
To safeguard the business assets, colleagues and clients (Contract, Legal Obligation, Legitimate Interest)
To fulfil our legal obligations (Legal Obligation)
To enter into a contract of employment with you (Contract)
To ensure the website operates properly (Legitimate Interest)
To improve our recruitment process (Legitimate Interest)
We use different methods to collect data including through:
a) Direct interactions - you may give us any of the above information as part of your application and during the recruitment or assessment process, at recruitment fairs or when corresponding with us via telephone, email or face to face.
c) Third parties - we may receive the above categories of information about you from third parties such as:
Where we have received information from other sources, we will have informed you when we collected that data that it may be shared internally and combined with the data that we collect about you from your use of this website.
If you fail to provide your information
If you fail to provide certain information when requested (such as evidence of qualifications or work history), we will not be able to process your application and we will inform you that your application has been unsuccessful.
If your interests or requirements change, you can unsubscribe from part or all of our marketing content (including job alert emails) by clicking the unsubscribe link in an email you have received.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at email@example.com.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note, we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We may share your personal data with the following groups so that we can manage the recruitment process:
Before we share your data with any third party, we will check:
Whenever we transfer your personal data out of the EU, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the European Union.
We have put in place appropriate security measures to prevent your information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they will be subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data
If you would like to know more about how to protect your information and your computer and devices against fraud, identity theft, viruses and other online problems, please visit Be Safe Online. Be Safe Online is supported by Government and leading businesses. of Ireland.
If you accept an offer of employment with us, any relevant personal data collected during the recruitment process will become part of your employment record. This will be retained in accordance with the specific country requirements and in line with the privacy notice which is applicable to employees.
If we do not employ you, we will only retain your personal data for as long as necessary to process your application and satisfy any legal or reporting requirements. If you have given us permission to send you marketing email (including job alerts), we will retain your personal data until you opt out.
We may want to remain in contact with you and consider you for future employment opportunities. In such circumstances, we will seek your consent to include you in our recruiting programmes that enable you to stay in touch and apply for future roles.
Under the EU GDPR, you have some important rights available to you. In summary, these include:
If you want to exercise your rights, please contact firstname.lastname@example.org.
We may change or update this policy from time to time, so please check it every time you make an application, to make sure you are aware of the most recent version.
This version was last updated on 30th September 2022.
It is your responsibility to ensure that the information you provide is truthful and accurate. If any of your personal data that we hold is incorrect or changes during the recruitment process, please let us know by contacting email@example.com.
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